A Visual Guide to Telemarketing Performance Metrics [INFOGRAPHIC]

A Visual Guide to Telemarketing Performance Metrics [INFOGRAPHIC]

Telemarketing boosts marketers’ performance by delivering leads at scale and producing results in real-time. Given this channel’s current function, the success of today’s telemarketing campaigns, argues Robert Howells of the Global Marketing Associates, hinges on better use of data.

One crucial data-related aspect that needs a major rethink is telemarketing performance metrics. As the channel evolves, so do the yardsticks used to measure performance. Today’s marketers rely on a dizzying array of metrics and indicators to gauge how well each component of their strategy is working, including telemarketing. Modern telemarketing performance metrics help marketers answer five key questions about their campaigns:

  • Database Quality – Is your database accurate and relevant?
  • Activity and Volume – Are you making the right number of calls?
  • Reach Rate – Are you talking to the right people?
  • Conversions – Are calls driving the desired action?
  • Costs, Revenues, and ROI – Is your campaign making or losing money?

These are the five areas to look at when evaluating telemarketing performance—whether you’re running campaigns in-house or outsourcing to an agency. In this post, we’ll go over the important telemarketing performance metrics to keep track of under each category and find out how to make informed decisions based on the numbers.

A Visual Guide to Telemarketing Performance Metrics


Database Quality – Is your database accurate and relevant?

Overall List Health

The ratio of known errors to the number of records. These errors include missing values, duplicates, invalid contacts, data entry errors, etc.

Segmentation Fields

The level of segmentation a list allows. Does your list contain valid industry codes, job titles, etc.? How well do the segments match your target buyer profiles or personas?

List Penetration Rates

The number of positive contacts, conversations with decision makers, and the number of conversions your campaign generates.

New Information Gathered

The amount of new information obtained or verified through phone calls. How many new records were you able to add? How many fields did you update or verify?

Related: The Secrets to Increase your Database with Qualified Contacts [VIDEO]

Activity and Volume – Are you making the right number of calls?

Calls per Hour

This metric indicates the average rate at which an agent or rep places calls. While high calls-per-hour figures are generally a good sign, the quality of each call matters more than quantity alone.

Average Call length (Average Talk Time)

This is the average amount of time an agent or rep spends on each call. To make meaningful comparisons, make sure you take factors like the length of the call script and admin work required.

Occupancy Rate

This metric refers to the time an agent or rep spends on calls versus the time spent between calls. Occupancy rates tell you how productively agents allocate their time.

Calls per Record

According to data cited by HubSpot, It takes 18 calls on average to actually reach a B2B buyer.

Reach Rates – Are you talking to the right people?

Positive Contact Ratio

The percentage of dialed records where agents are able to speak with the target contact.

Related: 4 Ways to Get Past Gatekeepers and Reach Prospects Every Time [VIDEO]

Abandonment Rate

The percentage of calls which aren’t picked up by the target contact.

Unique Decision Maker Conversations

This metric gives insight into data quality as well as lets you compare initial contact versus callbacks and follow-ups.

Requests for Information (RFIs)

This metric looks at how many positive contacts asked for materials about the offer or company.

Not Interested

A very high number of not interested prospects can mean you’re targeting the wrong audience, but it can also indicate that agents are doing a good job filtering unqualified leads.

Related: How to Handle Early Sales Objections, According to Science [VIDEO]

Conversions – Are calls driving the desired action?

Lead Conversion Rates

This is the percentage of decision makers reached that qualify as leads(schedule a face-to-face meeting, sign up for a free trial, verify some information, etc.).

Call-to-Close Ratio

This is the percentage of telemarketing-generated leads that actually convert into paying customers.

Calls per Outcome

This metric tells you how many calls it takes to get a result (conversion). Calls per outcome measures how efficiently a campaign generates results and you largely want to minimize this metric.

Costs and ROI – Is your campaign making or losing money?

Cost per Lead and Cost per Opportunity

This is the total costs incurred in the campaign divided by the total telemarketing-generated leads (or opportunities).


The revenues attributable to the channel divided by the total telemarketing costs. This is usually estimated through attribution models such as first touch, last touch, weighted, time decay, linear, and position-based attribution.

Related: Get Started: Effective Telemarketing Scripts for All Industries [FREE TEMPLATES]

Important B2B Telemarketing Metrics to Take Note

Important B2B Telemarketing Metrics to Take Note

Call it an ineffective observation, but many of us will point to mathematics as our least favorite subject. There is something in the world of constants and variables that intimidates us. Then again, we cannot scoff at the fact that nearly everything is subject to statistical inquiry.

In B2B telemarketing, businesses depend on mathematical functions to gauge the success of their CRM and lead prospecting activities. It is impossible to know what individual decision-makers want or whether one’s marketing investments are producing as expected, which explains the reason to use marketing metrics.

Lead generation telemarketing is influenced by several factors. And ignoring such factors is considered counterproductive. Anyway, how can you improve your marketing efforts or feed your pipeline with high quality B2B sales leads without taking into account such metrics as buyer preference and ROI?

Like it or not, you would need to assess critical marketing metrics. These variables after all can determine where you are in realizing your lead generation and appointment setting goals.

Conversion rates. Taking into account the conversion of B2B leads into prospects and prospects into sales, a business is able to provide itself a clear description of its current strategies. A drop in conversions may call for improvement in your marketing structure, particularly the way one’s telemarketing staff responds to audience needs. An increase meanwhile suggests simple maintenance or further improvement.

Call volume. How often do your telemarketers contact leads? Or in another case, how many calls should your telemarketers make in a day? Call volume is important in that it shows lead generation productivity. Of course, high call volumes indicate high traffic of B2B leads which can be qualified for the sales team to engage.

ROI. Another important metric to take note is ROI. Setting up a lead generation telemarketing campaign entails a lot of effort and expenses. It is thus vital to track whether your investments are efficiently returning to your coffers. Poor ROI obviously indicates a waste of resources, thus necessitating improvements in your telemarketing activities.

Lead quality. Always consider the pertinent data of each lead that comes your way. Do they fit snuggly with your audience profile? Do they belong to the industry that makes the most use of your products and services? How many wrong numbers were dialed? Taking into account these questions can aid in motivating your lead generation team to focus on quality and not solely on quantity.

These are the top metrics to observe in lead generation telemarketing. And learning to love them unconditionally can put your campaign on a winning streak.

Key Essentials to Ensuring B2B Telemarketing Profitability

Key Essentials to Ensuring B2B Telemarketing Profitability

Amid tight competition among B2B market players, a separate issue continues to prevail over lead generation and telemarketing: that issue is profitability.

The preponderance of multiple communication channels allow for creative as well as efficient marketing combinations that provide high profile B2B leads. And since competition is impacted by a desire to acquire quality prospects, businesses expend a great deal in coming up with an effective audience profiling scheme. Other than, lead nurturing processes are being improved in a bid to enhance traffic volume to an enterprise’s sales pipeline.

As much as you want to succeed in your lead generation, telemarketing plays a major role in facilitating the sales process and lead generation. And it would prove to be an effective means for getting a good stream of investment returns.

However, some marketers struggle over creating a profitable B2B telemarketing plan. Fortunately, achieving that end doesn’t entail much trouble at all.

Enhanced lead management.

Too often have marketers overlooked the idea that prolonged and persistent engagement with B2B prospects is an essential prerequisite to a purchase. Managing B2B leads is all about uncovering the value of your potential clients and determining whether they are eager to buy or not. And having an efficient, customer-centric program can benefit your appointment setting efforts later on.

A comprehensive contacts list.

Maintaining a quality list of business prospects is another vital component in a B2B telemarketing campaign. Moreover, managing your contacts and segmenting them appropriately according to their willingness to buy could help increase sales conversions.

Direct mailing.

Emails go hand in hand with telemarketing in the drive to maintain customer attention. They are crucial in following up on prior engagements. And they are also a good way to drive traffic for your landing pages. It is just a matter of perking up your emails in a way that could keep your audience interested. In other words, refrain from using too many details and image heavy pronouncements. Opt for specific offers like subscriptions and discounts, and you might as well give your campaign a good push towards higher response rates.

A well-nurtured telemarketing staff.

Sometimes, B2B goals are much easier to attain when everyone contributes a bit of their expertise. Customer engagement in the form of cold calls are difficult for a reason; perhaps numerous reasons. It would take an experienced marketer to drive a confirmation home. But isn’t the only factor. Training and nurturing your staff allows for better and appropriate discussions, the result of which is a spike in sales.

As we can observe, competency is a key influencer of profitability. If you are gunning to maximize your investments, outsourcing your lead generation telemarketing processes to a results-oriented B2B firm might just do the trick.

Crisis Management 101 How to Get Out of Sticky Situations when Needed

Crisis Management 101: How to Get Out of Sticky Situations when Needed

You don’t always expect things to run smoothly within the domain of B2B Telemarketing.

Privacy issues, copyright lawsuits and court-sanctioned searches can put your company under a bad light. Not only that, these problems may deal a painful pinch that could suffocate your company and render your lead generation efforts null.

Indeed, dealing a crisis can signal the death knell of a well-conceived marketing plan and more importantly a well-sculpted reputation.

In the event of such difficult dilemmas, the only logical step is to mobilize a crack team of damage control experts and resolve these problems professionally.

Here is how to aptly do just that:

Get a PR team.

This is your company’s A-Team, ever present during periods of highs and lows. But mainly, their abilities are best measured whenever something critical comes up. A public relations plan is an important company facet upon which rests its existence and credibility. In this respect, your PR Team will always be there to operate your defenses. And for this you will need to partner up with the appropriate agency.

Hire competent legal experts.

A company attorney should have the legal prowess, and not just the “Atty.” prefix. Your legal team must be composed of proficient individuals who are more into performance and result than to simply widen their lists of clients. Also, never measure legal competency by the ability to memorize every passage of your country’s constitution. Go for someone who can efficiently analyze documents and contracts as well as provide you with sound advice.

Okay, so now you have an army of experts to do your bidding. The next step is for you to determine which strategies to use. The following are typically employed to save you from a potential PR nightmare.

Public apologies.

Whether it was due to an awkward tweet or a poorly managed campaign, making a public apology simply means that you are handling the matter like any mild mannered adult would. Guarantee your existing and potential prospects that your management will treat the problem.

Internal contingency plans.

In most cases, crises can originate within the organization. Staff errors are always a possibility. Thus, trainings and company symposiums are the best way to orient your personnel to prevent problems from arising, identify potential issues, and fix the issues themselves before they blow out of proportion.

Considering these points, don’t expect success to be a rickshaw ride through Hong Kong. Anything can happen along the way, leaving you with the option of preparing for the worse or ignore everything and hope for the best. The answer couldn’t get any more obvious.


Two business persons doing a handshake

Shorten your Sales Cycle through Efficient B2B Telemarketing

When telemarketers start calling prospects on their lists, the core operation of marketing begins. This is the part where everything is put on the line; the fate of the entire B2B lead generation campaign will ultimately be decided on whether a call is successful or not.

But aside from that, telemarketing calls also serve another purpose: it also shortens the sales cycle so that more leads can be accommodated. However, there’s a catch: it only works when telemarketing is at its best.

Efficient telemarketing can weed out bad data. Through a systematic ‘sweep’ of a typical database, initial touches can help get rid of inaccurate and outdated information so that the more proficient telemarketers won’t be wasting time on fruitless calls. The only way that you can truly verify the accuracy of data is to talk to someone from the company, and telemarketing can address that.

Efficient telemarketing can add relevant data into the mix. Of course, once a communication line is established, telemarketers can also incorporate additional information for future callers’ disposal. For example, if Telemarketer A calls and gets rejected, he can at least ask for future entry points (such as expiration of current contracts, seasonal needs) and update the pipeline. This would be helpful for Telemarketer B in preparing for the next touchpoint, thus making the process more efficient.

Efficient telemarketing can institute brand awareness. Not every call will be entertained. But as long as each call is branded properly, there would have to be some sort of brand retention in the prospects’ minds, and it should facilitate in establishing familiarity. It also leaves an impression among prospects that a certain provider is committed to offer products and services that may come in handy later on.

Efficient telemarketing can improve the marketing-to-sales handoff. When leads are captured at the right moment and for the right reasons, passing them over to the sales department won’t be as chaotic as it usually is. This in turn reduces instances of rejected leads and disagreements in terms of qualifications, eventually resulting to a shorter, more productive sales cycle.

To achieve all these, one needs additional resources and manpower. Lead generation and appointment setting services companies have a pool of competent B2B telemarketers ready to take on the job. It’s quite an investment to engage into, but the returns are long-term and measurably satisfying.

Extending the Life Span of Generated Leads in B2B Outbound Telemarketing

Extending the Life Span of Generated Leads in B2B Outbound Telemarketing

Lead Generation, as a process, is as basic as it gets: A prospect is engaged in a conversation, then asked for vital information, then ultimately qualified as a sales lead. But in Business-to-Business (B2B) Outbound Telemarketing, the responsibilities are not limited to “searching” for leads. Considering that the prospective clients are also businesses, the dynamics of the demand for business partnerships may rapidly change before anyone’s eyes. Hence, leads must also be followed-up until the very closure of the transaction.

This is also to say, to “extend” the life of a sales lead.

The rationale behind this need lies on every Telemarketing company’s desire to generate quality leads as opposed to quantity. After a professional telemarketer has just finished a successful correspondence with a prospect, it should be imperative for the telemarketing team to check on what has transpired during the conversation, assess the degree to which the lead is qualified, and confirm whether future contacts and meetings are necessary. Why? Accuracy, for one. Sure, the agents gathered all these information from the prospects, but are they correct? And if they are correct, are they relevant? Are they useful?

Another reason is, again, business operations and needs rapidly change. It’s not the same as with regular household consumers, basically because these people usually know whether they want a product or service. If a housewife agrees to buy a vacuum cleaner next week, the salesman doesn’t necessarily need to follow-up on her to verify the agreement. Otherwise, if she says they don’t need a vacuum cleaner, the chances of her changing minds are already remote.

Most of the time in B2B, the process of “extending” the life of sales leads goes even further – especially when the prospect manifests a “soft NO”. In industries such as Information Technology and Software Development, the word “no” is never absolute. New innovations and upgrades happen almost every day, and no one knows what companies would require in the future. In this case, the telemarketing team reserves the lead for future use, which only means that they would have an additional (although non-urgent) task of getting updates on the target company’s recent and upcoming changes in their operations, particularly their potential needs and wants, which may bring about another opportunity for a business partnership.

Various outsourced Lead Generation and Appointment Setting firms develop their own strategies in looking after their leads to make sure that they follow through. Some implement a hands-on management style, such as delegating a team whose sole purpose is to track the progress of a sales lead. Others rely on establishing a steady communication with the prospect wherein the goal is to secure a spot on that company’s priority list should their needs arise in the future.

Fostering a sales lead may require additional time and resources, but the potential gain makes the effort worth doing. As leads could either be an unexpected lucky strike or a total waste of time, don’t count your chickens before they’re hatched, and all that aphorism.

Office worker in a telephone call while pointing on the computer screen

Lesson in B2B Telemarketing: Be in Command

Whether you’re part of an internal marketing team tasked to perform cold-calling prospects or you’re the team leader of an outsourced telemarketing services company, the agenda is constant: lead generation.

However, this process doesn’t just involve a handful of telemarketers poring over a list of decision-makers. The overall campaign is typically orchestrated by a number of pertinent people, such as marketing manager, a quality assurance analyst, a sales coach, an account manager, and of course, the client itself.

The presence (and sometimes, direct involvement) of these people can affect the flow of control a telemarketer has over his or her own cold-calling strategy.

Depending on the nature of the campaign, the “big bosses” can often dictate a certain preferred approach to cold-calling which they think is best for the task at hand. The problem is that there are times when these directions are not suited to the telemarketer’s style or the type of target market. This causes a disconnection between the perceived solution and the actual situation.

For instance, your client, the CEO of a vendor of IT products and services, thinks that a perky, feature-oriented approach to prospects is the best way to go. However, you, as the telemarketer, learn that being perky is actually inappropriate when talking to tech-savvy people such as IT Managers and Chief Technology Officers, and that being feature-oriented is counter-productive, since they are natural experts of their respective fields.

That puts you in sticky situation wherein you have to follow a client directive and sacrifice the quality of your calls. Or, you could, if you choose to, disregard the coaching and go for what you think is suitable.

Being in command doesn’t necessarily mean that you have to choose between the two. All you need is to be assertive in letting superiors (and other concerned people) know that your perspective is more valid that theirs, since you’re the one who’s actually on the phones talking to prospects.

Without exercising this power, it would be a lose-lose situation, as you would fail in your telemarketing efforts and your client, too, will not get the desired numbers. For some campaigns to be successful, certain traditions need to be broken and necessary adjustments must be made.

Again, it all boils down to communication. As long as there is an open line between you and those who are overseeing the campaign, everyone would be on the same page and the operation will run smoothly and productively.

2 businessmen holding signage. One with a check sign and the other with an X

Decision-Making Essentials For Effective B2B Telemarketing

Making a business decision is never easy, and it could even be more complex when it comes to B2B telemarketing campaigns in Singapore. There are a lot of variables to consider, as well as details you need to pin down, before you actually decide on something. Big choices require careful elaboration. You know how difficult and costly it can be to generate good B2B leads. Choosing the wrong strategy in marketing or appointment setting can cause a lot of damage on your business. In this regard, you would need to properly consider things. Good thing there is a way for you to do that:

  1. Analyze the situation – this is basically the first step in the decision-making process. You have to identify what the problem is, inspect the many variables that affect it, as well as the impact on your business if you decide not to make a decision.
  2. Get some public opinion – when you make a decision that would affect the company’s future, it might be a good idea to get the opinion of your people. Besides, getting some input from others can provide you with a different perspective on what your decision should be.
  3. Do some cost-benefit analysis – every decision you make costs you money, so it pays for you to know do a more thorough analysis of the benefits your decision will bring you. For example, spending on new telemarketing equipment might be good, but if the cost of buying new ones will be too much compared to the benefits, then you might as well not do so.
  4. Know the risks and the rewards – risks will always be part of an organization. It is how you handle these risks that make all the difference in the success in your business operations. You need to know how to turn these risks into opportunities to generate sales leads. Yes, it would be hard, but as a business manager, you need to know when to bet or when to fold.
  5. Doing the right thing – the reason some managers find it hard to make a good decision is because they are confused between doing what many support to doing what is right. You have to admit that it is always easier to do what a lot of people are saying you should do, instead of doing what you believe is the right thing. Yes, the latter may not be easy, but in terms of long-term benefits, this is the path that you should take.
  6. Get on with it – seriously, this is the one thing that you should be doing when making a decision: you actually make the decision. Indecisions, doubts, and fear can keep even the most brilliant business plans still stuck inside the closet. If you want to get things done, you have to take action.
  7. Create back-up plans – For the success of a company’s B2B lead generation efforts, you would want to have several plans in place. This would make it easier for you to make a decision. 

Making decisions is not that hard. You just have to know how this would affect your B2B telemarketing campaign.

How To Make Your B2B Telemarketing Succeed In Singapore

How To Make Your B2B Telemarketing Succeed In Singapore

When conducting a B2B telemarketing campaign in Singapore, you know that this is a very stressful activity, not to mention the negative perception that persists in the minds of many local businesses. That would create a lot of problems for many companies, both local and international, that are looking for a lot of sales leads. With the competition so intense, the pressure to improve is great. As for your business, you can make some changes here in order to be better in your marketing campaign. These may not be that major, but at least you are going to a positive direction. Now, what are these changes that will make your B2B lead generation campaign a success?

  1. Create a better team – you see, a B2B appointment setting team is essential to a proper marketing campaign. These are the people responsible in B2B leads prospecting, generation, and nurturing. To be more efficient, you need to place the right people for the job. It might take you some time, but it is worth the investment.
  2. Become the expert – do you know who the types of people that business prospects approach the most are? Obviously, it has to be the expert. Write on your blogs about the latest business trends, developments, or practices. Interact in social media forums. Talk in public symposiums or seminars. Project an image of expertise about your industry and the people in it. That would be one of the most essential rules in proper marketing and lead generation.
  3. Be accessible to your prospects – ever experience calling someone on the phone, only for the person you want to reach be unavailable? Very frustrating, right? That is the same issue for your telemarketers as well. You know just how hard it would be to be in contact with your prospects, so you should not waste the opportunity when they call you back. Take advantage of it. These are not something that happens to you every day.
  4. Solidify your reputation – you see, in the world of B2B lead generation, a company’s reputation is its strongest marketing banner. It takes years to build a solid reputation in the market, but once you have established one, your business prospects come to you naturally. But be sure that you keep your reputation clean. Messing it up will put you right back to square one, and you cannot afford that to happen in your company.
  5. Work on the benefits – it is good if your product has a lot of features, but what is even better would be the benefit that you would be telling your business prospects. When you focus on benefits, you focus on giving your business prospects a reason why they should be using your products. There are a lot of things that you can tell your prospects with your products, things that can make their lives and work easier.

A B2B telemarketing campaign is not really that hard to do. It is all about being resourceful and flexible to meet the challenges of the times.

Four Guidelines In Improving Your B2B Telemarketing

Four Guidelines In Improving Your B2B Telemarketing

B2B telemarketing is here to stay, there is no doubt about it. You have to accept this fact if you want to be totally prepared for the challenges of generating qualified B2B leads. The problem with this kind marketing medium would be the negative outlook that people give it, which is something that could not be avoided. Considering the past performance (and over-aggressiveness) of B2B lead generation teams that used this medium, you can safely say that a lot of people are not happy with this. But you can make this better. You can improve this medium. What you need to do is to understand its nature and make it work to your advantage. Now that is the challenging part. How will you make that happen? Well, here is how you do it:

  1. Review old plans – sometimes, the most brilliant marketing solutions can be the ones that failed you in the past. Reminds me of Zenith Corporation, who were among the pioneers in Hi-Def television. The problem here is that the time was the 1980’s. People are not exactly interested in owning an HD television then. That resulted to the company to fold up. But look at today’s market, where HD TV’s are the king.
  2. Focus on the results, not on the author – you see, some of us take pride in the sales leads plans that we have thought of, and that is not a bad idea at all. The problem here is when we take it too seriously and use as some sort of cudgel during our marketing meeting. Now that is not a good idea at all. If you want your team to be successful, get everyone in as team players. Focus more on getting results, not on who created the best plans or whatever. That would be a more productive practice.
  3. Consider timing – while some would think that a marketing plan is a failure because it did not live up to expectations, others would ask if the timing for it was right. For example, you wanted to do a telemarketing campaign for winter time tourist destinations, but you offered it during the winter season itself. While there is nothing really wrong about selling in advance, would it not be more practical to offer it to your prospects at summer time? You do not have to think much about it.
  4. Always improve – that is the one rule that every marketer must remember. Markets change over time and the tools needed for it must adapt to these changes quickly as well. You know just how important that would be if you start losing B2B leads while still using the same marketing strategy. You have to change it, and you have to change it for the better. That is how you survive this highly competitive business environment. 

There are other things that you have to remember to keep your B2B telemarketing campaigns as profitable as ever, but if you can follow these pointers, then you would be in a good spot.

Handling Telemarketing Calls With Business Executives

Handling Telemarketing Calls With Business Executives

All right, after a successful B2B telemarketing call to business executives, you end up with a meeting with them. Now, a business meeting with potential sales leads may not have to be in person. It could take many forms, like another telephone call, a video conversation, email, or perhaps a myriad of other things that marketers do these days. What never changes, despite all this variety in B2B appointment setting, is the process of actually discussing business with your prospects. You have to know where to start, as well as figure out what you need to do before, during, and after meeting with your prospects. That can spell all the difference in your marketing campaign. So, how will you do that?

  1. Do your research – before you meet with your business prospects, you need to do your homework with regards to their interests. Study their industry, the kind of markets they serve, what products and services they offer, as well as the problems they face. You just cannot step inside the office and speak things at the top of your head. That would be a real disaster waiting to happen.
  2. Never assume they know you – many a failed business meeting with prospective B2B leads can be traced to the simple assumption that the prospects already know you and your business. Be graceful enough to introduce yourself and your company. Help them connect your name to your business, and then go straight to the point.
  3. Present proof of credibility – once the meeting has started, you should show your prospects proof that you know your business. Focus on the problems that these executives face in their business. Try not to sell them anything yet, nor focus on the features and benefits that your solution provides. This will give them more reason to trust you.
  4. Ask intelligent questions – you see, asking a question, and asking the right question, are two very different things. The former will indicate that you do not know anything about your prospect’s problems. The latter shows your intelligence and that you are determined to find the right solution to their problems. It will not take you much to figure out which one will work.
  5. Talk less and listen more – when you are in a business meeting with B2B lead generation prospects, you should take this as an opportunity to learn more about them. You should talk, when you have to talk, but leave most of the talking to them. Surely, they have a lot to say about their business and what they need.
  6. Put value in your talk – you should be able to add something to the business discussion, something new and intangible that your prospects would want to hear about. It may not seem that much to you, but business executives value that.
  7. Conclude the talk – whether you have closed the deal with them at this point, or if you need to have more discussion, you should have this ironed-out during your current meeting. Be clear and concise with the details.

Once you mastered these steps, it would be easier for you and your lead generation team to handle business executives in a meeting.

A headphone on top of a keyboard

The Triple A of Telemarketing, Article 2: Attention

If you ask people to list down what they think are the qualities of a good telemarketer, they would probably include things like energetic, argumentative, persuasive, persistent, good talker, has a pleasant voice, warm and friendly, and professionally articulate.

A few, if not none, would include traits like keen observer, empathetic, and a good listener.

That’s because the standard persona of a telemarketer (or anyone involved in sales and marketing, for that matter) is someone who “controls” a conversation with a prospect. It is somewhat expected that the telemarketer would do all the convincing and selling, and then wait for a yes or a no, and that’s it.

Prospects should not lie at the mercy of telemarketers – it should be the other way around.

The flow of the conversation should be dictated by the one who ultimately has the power to take things to the next level, and that power is never rested on telemarketers. The decision comes from the prospects; therefore they should be listened to, not imposed upon.

This is how a telemarketing call should go:

  1. Telemarketer introduces self and company
  2. Telemarketer asks permission to discuss things, prospect agrees
  3. Telemarketer asks probing questions
  4. Prospects answer, may elaborate freely, while telemarketer listens
  5. Telemarketer acknowledges concerns, offers help
  6. Prospect asks questions, telemarketer answers
  7. Telemarketer offers appointment, prospect agrees
  8. Telemarketer thanks prospect, ends call

As you can see, the progress of a call relies greatly on prospects. If they respond negatively to any of these stages, then the call will fail. Telemarketers should aim to serve prospects, not overpower them. Prospects deserve attention, and to do that, there must be sincerity.

Most of us don’t really listen. Sometimes we just hear words, and if we do listen, we’re often just waiting for the other person to finish talking so we could be the one to talk. We often crave for our friends to listen to us, not realizing that we ourselves never lend our ears to them.

The greatest mistake a telemarketer could do is to dismiss whatever the prospect has just said. Some telemarketers respond with something completely unrelated, or repeat something that’s already been settled. Why? Because they don’t listen, and they’re too preoccupied with how they’re going to deliver their pitch.

According to, here are some of the ways to give proper attention by listening:

  • Be attentive, but relaxed.
  • Keep an open mind.
  • Listen to the words and try to picture what the speaker is saying.
  • Don’t interrupt and don’t impose your “solutions.”
  • Wait for the speaker to pause to ask clarifying questions.
  • Try to feel what the speaker is feeling.
  • Pay attention to what isn’t said.

It’s a simple give and take relationship. If prospects feel that you’ve given them the attention they deserve, they’d be more open to consider what you have to say in the end. That makes it easier for you to better understand your prospect, establish a relationship and achieve your goals.